Your congregation’s local church historian is the person in charge of preserving your church’s historic material.
The basic responsibilities of the local church historian are described in ¶247.5a of the Book of Discipline of the United Methodist Church. Work with your pastor and church staff, the congregation’s Committee on Records and History (if one exists), and lay leadership to design procedures that will help you fulfill your duties as described in the Book of Discipline.
As historian, you have the following responsibilities:
Every local church should have a records retention schedule. To create one, you should consult the Guidelines for Managing Records of the Annual Conference & the Local Church. This document will guide the local church in what should be kept and for how long.
Natural disasters bring to mind how quickly precious material can be lost. Since disasters (fire, flood, hurricane, tornado, etc.) can strike without warning, it is important to preserve documents, records, and photographs in a secure location.
A variety of methods exist for preserving as well as reproducing original material. Contact the Conference Archives at Centenary College of Louisiana for more information.