Pre-Conference Reporting Processing

The Reports of Boards and Agencies for the Pre-Conference Report Book are due March 27, 2019. 

Nominations for Boards of Directors and Agencies that are related to and approved by the Annual Conference, and are printed in the Journal, are also due March 27, 2019. 

If you are able to submit this information sooner than March 27, it will be most appreciated. 

Please e-mail this information to  If your report includes sub-sections prepared by other members of your agency, it is your responsibility to coordinate and collate that material.

This year we would like for each report to address the following areas:

  • Accomplishments and celebrations of your work that contributed significantly to:  leading others into an abundant life in Christ; engaging communities, locally and globally; learning, living & telling the Gospel story; and reaching out and drawing people in from all walks of life resulting in vibrant, alive and vital congregations;
  • Measurable goals for the coming year and how they contribute to our preferred future;
  • Concerns and challenges facing the board or agency;
  • Items for action/vote by the Annual Conference;



There will be no verbal reports.  Since the written reports are very important, they will appear in the Pre-Conference Report Book and the Conference Journal. 

If, however, your board has an item or resolution for action (section d. of your report), please let Rhonda Whitley know your request, (225) 346-1646, or e-mail her at by May 1st  so that it can be scheduled.

Many of you present special awards at Annual Conference each year. We want to recognize the recipients of scholarships and awards. As soon as the recipients are known but no later than May 1st, please send name, photo (if you have one), award (no bio is necessary) and the sponsoring agent or group of the award to Rhonda Whitley

If you wish to have materials distributed to conference members, it must be approved by, and distributed through, the Conference Secretary.  Send a copy of the material (brochures/flyers, etc.) to at least two weeks prior to Annual Conference.  If approved, you must make 1000 copies of this material; Rhonda will let you know where they need to be shipped. 

Display Tables can be reserved by contacting Rhonda Whitley or (225) 346-1646 by April 22nd.

We know how much effort it takes to make this Annual Conference an interesting and dynamic time in the life of the church.  Your cooperation and timely action is greatly appreciated.  Please let us know if you have any questions.

Guidelines for Submitting 2019 Pre-Conference Reports

E-mail your report to in Microsoft Word Format as follows:

  • Create your document using the following:
  • Font:  Times New Roman in 10-point size
  • Margins: 1 inch all around
  • Letter size (8 ½ x 11, portrait layout)

If you do not know how to format your document using Word, please call Rhonda and she will try to talk you through it in your version of Microsoft Office, (225) 346-1646.

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