Associate Director of (Closed Church) Property Administration

October 10, 2023

The Louisiana Conference is in search of an Associate Director of (Closed Church) Property Administration. This position comes with a diverse set of responsibilities. The job will oversee closed property matters in collaboration with various stakeholders, including district superintendents, legal counsel, the Director of Finance/Administration, and more. Key tasks include the maintenance of a digital database for closed church properties, generation of property reports, and ensuring compliance with Louisiana real estate laws and United Methodist Church polity.

This is a dynamic position that requires a versatile skill set, a deep understanding of property matters, and a willingness to learn and adapt to new policies and procedures. The salary for this position will be determined based on the candidate's level of experience, qualifications, and expertise, ensuring a fair and equitable compensation package.

Primary duties and responsibilities:

Coordinate and oversee closed property matters working with:

  • District superintendent/Admin assistants
  • Legal Counsel/Chancellor
  • Extended Cabinet
  • Director of Finance/Administration, and staff
  • Conference Board of Trustees, ex-officio member, and of:
    • Property subcommittee
    • Cemetery subcommittee
  • Local Church trustees
  • Commercial and residential real estate brokers, oil and gas land personnel, as needed

Day to day duties – supervision from, and reporting to, the Director of Finance and Administration

  • Oversight and upkeep of closed church property digital database, update daily as needed.
  • Develop an inventory process of sold properties for which the CBOT still owns the oil and gas rights. 
  • Maintain physical property records files (eventually all will be digitized and centralized under Conference umbrella).
  • Generate periodic property reports to CBOT, Treasurer, Chancellor as requested
  • Generate other ad hoc reports as requested
  • Knowledgeable in basic Louisiana real estate ownership laws, cemeteries and burial sites, and specifies related to United Methodist Church polity for real property
  • Travel to all areas of the State to locations for church property (reasonable expenses for travel and lodging will be reimbursed)
  • Assist with assessing state of physical premises for repairs to maintain safety and protection to neighbors, incidental visitors.
  • Field daily phone inquiries about all property matters, follow through to resolution/completion
  • Communicate with Districts, Finance office, Trustees, legal counsel action items for property matters
  • Obtain deeds, titles, and abstracts for owned property, both to be closed, and those currently closed.
  • Work with legal team to obtain valid legal descriptions of closed church properties
  • File legal documents for ownership, sales, donations in various parish courthouse conveyance records
  • Work with title company as needed on title problems and unique situations
  • Assess, arrange for major repairs, (possibly perform minor repairs) with qualified contractors/vendors
  • Assist Finance Office with updating property damage and liability insurance policies
  • Assess disaster events impact on property, and coordinate required repairs as needed
  • Assist with developing, writing and refreshing policies and procedures for closing churches and their property related matters
  • Other duties as assigned 

Interpersonal and technical skills

  • Proficient in IT software, Word, Excel, Outlook, and other custom databases
  • Good communication skills both, written and verbal
  • Willingness to learn and open to training new policies/procedures
  • Exhibit a “can do and will do” attitude for property and problem resolution

Salary will be commensurate with experience.

Benefits package includes: 

  • Paid vacation, sick leave, and holidays
  • Paid health insurance for employee,
  • Employee eligibility to participate in 403(b) plan after an initial probationary period,
  • Employer non-matching 403(b) contribution after one year of full-time service short-term disability and life insurance coverage

To apply, all candidates are required to send their resume and cover letter to Sandy O'Brien at The deadline for applications is October 31, 2023. 

Contact: Sandy O'Brien

Address: Baton Rouge LA 70802

Email: Click to email

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